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Assistant Manager – Admin & Ops

Role Overview

We are looking for an experienced IT Administrator – Company Operations professional to manage and optimize the company’s IT infrastructure and day-to-day operational support. This role combines technical expertise with operational efficiency, cost optimization, and vendor coordination to ensure smooth business functioning.

Requirements

Key Responsibilities

IT & Asset Management

• Manage and maintain company IT assets, including laptops, desktops, servers, networking devices, printers, and peripherals.
  

• Maintain an accurate inventory of all IT assets, licenses, warranties, and renewals.
  

• Handle onboarding and offboarding IT requirements for employees (device allocation, access setup, recovery, etc.).
  

• Ensure data security, backups, antivirus, and compliance with company IT policies.
  

• Coordinate with external vendors for IT procurement, repairs, printer maintenance, and AMC support.
  

Network, Infrastructure & Printing

• Manage company internet connectivity, Wi-Fi, routers, switches, and basic server administration.
  

• Ensure smooth functioning of printers, scanners, and printing infrastructure, including troubleshooting, toner management, and service coordination.
  

• Troubleshoot network, hardware, system, and printer-related issues to ensure minimal downtime.
  

Operations & Travel Management

• Handle booking of flight tickets, hotels, and local travel arrangements for employees for official travel.
  

• Coordinate with travel vendors and negotiate the best rates and terms.
  

• Ensure adherence to company travel and expense policies.
  

Office Supplies & Inventory Management

• Manage procurement, inventory, and distribution of office supplies and stationery.
  

• Track consumption, maintain stock levels, and ensure cost-effective purchasing.
  

• Coordinate with vendors for timely replenishment and negotiate pricing.
  

Cost Optimization & Strategic Support

• Make strategic recommendations to optimize IT and operational costs.
  

• Identify opportunities for reducing expenses through vendor negotiation, asset reuse, and process improvements.
  

• Prepare cost comparisons, usage reports, and optimization proposals for management review.
  

Office & Facilities Support

• Coordinate and support housekeeping staff and ensure office hygiene and upkeep.
  

• Assist with basic office operations, vendor coordination, and facility-related requirements.
  

• Ensure smooth day-to-day functioning of office infrastructure.
  

Required Skills & Qualifications

• 6–8 years of experience in IT administration and company operations.
  

• Strong knowledge of networking, servers, printers, and IT asset management.
  

• Experience in vendor management, procurement, and cost optimization.
  

• Experience handling office supplies, stationery, and inventory control.
  

• Good understanding of office operations and employee support functions.
  

• Strong problem-solving skills with a proactive and hands-on approach.
  

• Excellent communication and coordination skills.
  

Preferred Attributes

• Ability to multitask and handle both IT and operational responsibilities.
  

• Detail-oriented with strong documentation and reporting skills.
  

• Cost-conscious mindset with strategic thinking capabilities.
  

• Reliable, responsible, and able to work independently.